I decided to reformat my book Doctor Luke’s Assistant to reduce the cost. I changed the font from 12 point to 10 point, and decided that I would not force chapters to start on a right page. That seemed to add 15-20 pages to the book. The paperback originally cost enough to produce I had to set the price at $14 on Amazon (though they immediately discounted it), and I wanted to reduce that to $12.

Changing the font was easy easy. Since I use Word styles, I just changed the style for book paragraphs, and the entire book reformatted. I found a few other styles, such as scripture quotes and a few other one-off items, and changed them. I also found a couple of stray hard returns that needed to come out. All of this took no more than ten minutes for the 520 page book, and reduced it to around 450.

Next came a change in the section breaks to get rid of the forced right page chapter starts. With the last three books I’ve learned a lot about what printers call “running heads”—the text at the top of the page that differs as you go through the book. Look at any book you have, especially a non-fiction book, and you’ll see what I mean.

On left-side pages the header is one thing, typically the book title. On the right-side page the header is something else, typically the chapter title. In older books (19th century) they changed the right page header almost every page to reflect what was actually being covered on those pages.

All this is not as true with novels, but since DLA had chapter names, not just numbers, I decided to use the right-page header as the chapter title. I had this in the original print version. But the section breaks I added to the original had to be changed. I added a <Section Break Right Page> at the end of each chapter. Except I didn’t do it at each one. Sometimes, if the chapter ended on a left-side page I just added a <Section Break Next Page> and let that suffice.

A complicating factor is that on the first page of a chapter you don’t want any header at all, not even a page number, and no text at all on any blank pages. This is accommodated in Word by having the first page of a section different from the others and not using the header on the first page. Thus in each section you have three headers: first page, left page, right page. The same with the footers. Also, when Word forces a blank page based on a <right page break> it keeps the page blank, not displaying the headers or footers. I should say this is for Word 2003. Word 2007 and 2010 are the same, I think, but I don’t know them as well.

Many publishers put the page number at the bottom of the first page of a chapter, but then at the top of the other pages, with it always being at the outside of the book (so on the left for the left-side page and right for the right-side page). To simplify things, I had decided to put all page numbers at the bottom. That seemed to work well, and the original DLA was perfect in its headers and page numbers.

So when I changed the font to 11 point and the pages adjusted, I had a mix of chapters starting on a left page and a right page. The front matter pages (half title page, books by author page, title page, copyright page, table of contents) all had not headers and no page numbers. Numbered page 1 was the prologue. It’s on a single page, and I wanted Chapter 1 to start on a right hand page (page 3), and all other chapters on the next page, whether it be the right or left.

All was well through chapter 1. Beginning with chapter 2, I removed the section break at the end of chapter one (which had been an odd-page break) and inserted a next-page break. When Word inserts these, it assumes you want the headers to continue the same as the previous chapter. That’s true for the first page header, left page header, and for all footers. But the right page header must be different, and you must manually click on the <same as previous> button to deselect it.

All went well for several chapters. Then on one chapter I forgot to deselect <same as previous> for the right page header. Thus when I changed the header for the right page, it also changed it for the previous chapter. I went about three chapters before I realized I was forgetting to click the button to deselect. So I went back and did that. I went a couple more chapters doing it right, then scrolled back to check my work. To my horror Word had changed prior section breaks from <Next page> to either <Odd page> or <Even page> according to the page that chapter had started on.

So I changed those section breaks back to ; except, of course, I had to deselect for the right page header. When I forgot to do that, then went back and fixed it, somehow the prior section break again changed from to or , Word for some footling reason doing that without my asking it to. So I went back and changed section breaks, then I remembered (or maybe forgot) to deselect . Then I left The Dungeon in frustration.

That was last Sunday. On Monday I let it go. On Tuesday I went back at it, and decided to work from the back of the book instead of the front. I found I had the same problems. On Wednesday I worked for half an hour with no real progress. So I decided to remove all section breaks (after the prologue, which remained correct throughout) and begin anew adding breaks.

That seemed to work. Having to add each section break when none was there gave me the discipline to remember to deselect when I needed to, and to change the right page header to what it needed to be. But with 36 chapters I didn’t finish on Wednesday. I did last night, and had time to proof the book. I found page numbers had somehow crept into the front matter, and fixed that. The section breaks didn’t change. I proofed it again, and all was well.

The book will be 94 pages shorter. Hopefully the price will be $2 or $3 less. Hopefully I’ll have the re-sized cover by Monday, the revised book and cover uploaded then, a proof copy ordered a day or too later, and a re-sized book for sale a week after that.

A day in the life of a self-publisher, or in this case several days: fighting MS Word, and other worthwhile causes.